TRAVEL AND ENTERTAINMENT REIMBURSEMENTS
- Concur Portal Login
- Travel Approval Request Form.pdf
- Declaration of Missing Evidence Receipt Form
- Domestic Travel Reimbursement Worksheet
- Foreign Travel Reimbursement Worksheet
- Lodging Limit Justification Form
- Declaration of Immigration Status by Non-US Citizens
- Connexxus Portal
- Entertainment Reimbursement Request Form
Gateway and flexcard
Gateway.procurement.ucsb.edu Login - Note: We have noticed some problems with Gateway when using Safari web browser. Please use Firefox or Chrome for best results.
Please visit UCSB's BFS Procurement site for the most up to date procurement information
Gateway Training - UCSB Procurement Services training, FAQs, resources, and troubleshooting
Please consult with mepurch@engineering.ucsb.edu before making any purchases using personal funds. Business reimbursements are not an authorized procurement channel at UCSB, Per UC Policy BFB-BUS-43. Gateway or our department credit card (Flexcard) can be used for these kinds of purchases. If you need to use a non-Gateway supplier, please email mepurch@engineering.ucsb.edu so that we can place the order using a UCSB credit card.
Business expense REIMBURSEMENT FORMS
FEDEX
The Mechanical Engineering Department has a federal express account that can be used for business related shipping needs. Please consult with mepurch@engineering.ucsb.edu if you need to use this resource.
GUS
GUS (MECE) Mechanical Engineering Departmental Financial Management System for PI's. Please login to GUS to view your award balances, expenditures, payroll summaries, outstanding liens, etc. The UCSB VPN is also required for off campus access.
Ordering Compressed Gas
There was a revision in November of 2020 including a new more detailed process where all gas cylinders are ordered on Gateway and there is explanation and it is fairly simple to understand for PIs and researchers ordering gas and is explained in the PDF below.
Gas Cylinder Ordering PDF (REV 11-20)
